Stays abroad

  • Study periods abroad with Erasmus
  • Study periods abroad with AURORA
  • AURORA Summer Schools
  • Work placements with Erasmus
  • PROMOS grants
  • Study periods at partner universities around the world
  • Free movers
  • Mobilities for (teaching) staff (Erasmus)

Contact and consultation hours: https://www.uni-due.org/international-office/

Study periods abroad with Erasmus

Erasmus is a programme from the European Union which promotes cooperation between higher education institutions in Europe as well as mobility for staff and students. With the Erasmus programme, students can complete an exchange semester or year at one of UDE’s Erasmus partner universities. The study period abroad can last a minimum of three months and a maximum of 12 months. As an Erasmus grant holder, you receive an Erasmus grant to provide financial support for your travel and accommodation expenses. Erasmus programme applications can be submitted straight to UDE. Application is open until 31 January 2023 for stays during the academic year 2023/24.

Where can I study with Erasmus?

The Erasmus programme is available in its entirety in 34 ‘programme countries’. Within the European Union, these consist of Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden. Outside the EU, the following countries are also programme countries: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey and the United Kingdom.

The exchange is based on contracts that UDE faculties have made with faculties at other European higher education institutions. UDE’s cooperations therefore do not apply to the whole university and all subjects, but enable faculty-specific Erasmus stays at a partner university. Applications for places outside of your faculty’s cooperations are not possible. Please find an overview of exchange programmes here: https://unidue.moveon4.de/publisher/1/deu (Programme/Erasmus+ Studierendenmobilität)

What are the requirements?

You must be registered as a regular student in a University of Duisburg-Essen study programme that culminates in a higher education degree (up to and including doctoral studies).

  • You can be funded by Erasmus (study abroad periods and work placements) for up to 12 months within each cycle of study (bachelor’s, master’s, doctoral studies). For ‘one-cycle’ study programmes (state examination, etc.), a maximum of 24 months can be funded in total.
  • You must have successfully completed your first year of studies.
  • You must have sufficient knowledge of the language that the classes you will attend will be held in.
  • Your stay must be at a partner institution with which UDE has an Erasmus+ cooperation agreement.
  • The Erasmus study period must last a minimum of three months and may not exceed one year.
  • IMPORTANT: When planning stays abroad, students must adhere to the academic calendar of the partner institution, not our local semester times. The partner universities’ summer semesters often start as early as in January/February.

What do I receive as an Erasmus grant holder?

  • a study abroad period of 2–12 months at one of the home university’s partner institutions in either an EU member state or in Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey or the United Kingdom
  • a tuition fee waiver at the host institution
  • academic recognition of the credits earned abroad (ECTS)
  • mobility grant (between €490 and €600 for three to 12 months according to length of stay)
  • for students with a family and students with a chronic illness or disability, students with a monthly income between €450 and €850 or first-generation students, an additional top-up to the amount of €250 may be paid in addition to the mobility grant. Only one top-up will be granted even if several criteria apply. 
  • a further mobility grant to the amount of €50 for travelling sustainably if applicable
  • for disabled students and students with a family, special funding to a limited extent for additional costs incurred abroad
  • support with subject and language-specific preparation for the stay abroad
  • usually, support from the host institution regarding accommodation, cultural offerings, etc.

How much financial support is available?

Erasmus students receive a monthly grant of between €490 and €600. The amount of this mobility grant varies according to the different costs of living in the host countries. The following list shows the Erasmus grant amount per month for the academic year 2023/2024:

€600 for: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden

€540 for: Austria, Belgium, Cyprus, France, Greece, Italy, Malta, the Netherlands, Portugal, Spain

€490 for: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey

There is also the possibility to apply for a BAföG grant or a BAföG grant for a stay abroad (Auslands-BAföG). You can find more information on the pages of the offices responsible for BAföG grants for stays abroad. 

Moreover, an additional allowance is available for travelling sustainably. This is currently €50. You can also request additional travel days for travelling sustainably.

Students with children, students with a chronic illness or disability, students with a monthly income between €450 and €850 or first-generation students, can request an additional top-up to the amount of €250. Only one top-up will be granted even if several criteria apply. 

Application

You have to apply online for an Erasmus study period abroad. Your faculty’s Erasmus coordinator will select which students will participate.

Application is open until 31 January 2023 for stays during the academic year 2023/24.

You must first fill in the online application form:

https://unidue.moveon4.de/form/5852c6c284fb96d6196df2cd/deu (‘Bewerbung für ERASMUS+ Outgoing-Studierende’)

To do so, register for the outgoings application portal using your email address (no UDE email addresses). You will receive an email containing a link via which you can confirm your registration and set your password.

After your registration, select the Erasmus Outgoings form, fill in all the fields (don’t forget to mark each individual page as fully completed) and submit the form. After submission, a PDF document containing your application details will be generated. This document is for your records. In addition, it is mandatory to enclose the following documents (and upload them to the online form):

  • an up-to-date transcript (upload your most recent transcript here. If you do not have one, upload the certificate of your university entrance qualification or bachelor’s degree certificate.) For students in their first subject-related semester: higher education entrance qualification certificate; for students in their first master’s semester: bachelor’s certificate and transcript
  • a current enrolment confirmation (if you do not have a current enrolment certificate: a copy of your student ID card)
  • a letter of motivation (max. 1 page)
  • proof of language proficiency (for certain courses, proof of language proficiency does not have to be submitted. Please contact your faculty’s Erasmus coordinator or refer to the website of your faculty.)
  • a CV
  • a passport photo

Additional information:

Dual-subject applications

If you are studying a dual-subject BA or MA, dual-subject applications are possible. This means that you can send applications for Erasmus+ places to the respective coordinators from each of your two subjects (or also for educational sciences for students pursuing a teaching qualification). In total, you can select up to six universities of your choice in the online application, with a maximum of three universities per subject. The order in which you enter your universities of choice corresponds to your preferences.

Applications with other faculties

It is generally not possible to apply for places on cooperation programmes that are organised by faculties other than your own.

Selection process

The Erasmus coordinators within each faculty select which students will receive Erasmus places. All faculties are bound by the selection criteria of previous academic records, language proficiency, social skills and the letter of motivation. Individual faculties may also apply additional selection criteria. In this regard, please take note of the information on the faculty webpages.

After the selection has been made, the coordinators will inform the International Office of the result. The International Office will then inform all applicants about the result of the selection procedure. The selected students must confirm online whether they accept their place.

Following that, the International Office will nominate (send the names) of the selected students to the partner institutions, who will be asked to get into contact with the nominated students directly and send them all the necessary documents and information (e.g. registration form, course brochure, accommodation options).

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Study periods abroad with Aurora

What is the Aurora Exchange Programme (AEP)?

As part of the Aurora European university network, UDE cooperates with universities from Reykjavik to Naples, thus providing you the opportunity to spend a period abroad studying at one of the universities within the network. In contrast to Erasmus, this exchange is based on an agreement that covers all faculties, i.e. it is not limited to a specific discipline. Thus, students of all subjects (with the exception of Medicine and some other specific subjects) can apply for places on the exchange programme. You will have the opportunity to attend classes related to the subjects you study. Application is open until 31 January 2023 for stays during the academic year 2023/24. 

Subject-related restrictions

Under all circumstances, please check whether the subject you study is offered at your chosen university and read the application requirements of the individual universities below. Please also find information about the courses offered at the university on your own and discuss questions regarding recognition with the international coordinator for your discipline as necessary. Please also be aware that the semester times at most partner universities are different from those at UDE.

Funding

A place on the Aurora Exchange Programme comes with a waiver of tuition fees and a monthly Erasmus+ grant. Please find further information on Erasmus grant rates in the section on study periods abroad with Erasmus. 

Application

Application is open until 31 January 2023 for stays during the academic year 2023/24. Applications are to be submitted via the following application portal: https://unidue.moveon4.de/form/5852c6c284fb96d6196df2cd/deu (‘Bewerbung für das Aurora Exchange Programme’)

Aurora partner universities

UDE cooperates with ten Aurora universities in nine countries. The list below provides information on the application requirements of the individual universities. 

Denmark: Copenhagen Business School

France: Université Paris-Est Créteil (UPEC)

  • Discipline: all subjects (except Medicine)
  • Study cycle: bachelor’s, master’s, doctoral studies
  • Duration of stay: 1 semester
  • Language skills: French B1–B2, English B1–B2
  • Website: https://www.u-pec.fr/

United Kingdom: University of East Anglia

Iceland: University of Iceland

Italy: Università degli Studi di Napoli Federico II

  • Discipline: all subjects (except Medicine)
  • Study cycle: bachelor’s, master’s, doctoral studies
  • Duration of stay: 1 semester
  • Language skills: English B1 or Italian B1
  • Website: http://www.international.unina.it/

Netherlands: Vrije Universiteit Amsterdam

Austria: Universität Innsbruck

  • Discipline: all subjects (except Medicine)
  • Study cycle: bachelor’s, master’s, doctoral studies
  • Duration of stay: 1 semester
  • Language skills: German B1, English B2
  • Website: https://www.uibk.ac.at/en/

Spain: Universitat Rovira i Virgili

  • Discipline: all subjects (except Medicine)
  • Study cycle: bachelor’s, master’s, doctoral studies
  • Duration of stay: 1 semester
  • Language skills: Catalan B2 or Spanish B1 or English B1
  • Website: https://www.urv.cat/en/

Czech Republic: Univerzita Palackého v Olomouci

  • Discipline: Aurora Pilot Domains
  • Study cycle: bachelor’s, master’s, doctoral studies
  • Duration of stay: 1 semester
  • Language skills: English B2
  • Website: https://www.upol.cz/en/

Application process

You can apply for stays during the winter semester 2023/24 and the summer semester 2024 until 31 January 2023. 

Participation requirements

The requirements for participation are:

  • You must be enrolled at UDE as a regular student and this enrolment must continue during your entire stay abroad.
  • A course of study that suits your discipline must be offered at your chosen host university.
  • Bachelor students must be at least in their second semester of study at the time of their application.
  • You must have an appropriate level of proficiency in the language used for teaching at the partner university (you can find information on the language requirements in the information on the individual universities).

Application

You can apply for a maximum of three universities. Once you have decided on the three universities of your choice, fill out the online application form: https://unidue.moveon4.de/form/5852c6c284fb96d6196df2cd/deu (Aurora Exchange Programme).

To do so, register for the outgoings application portal using your email address (no UDE email addresses). You will receive an email containing a link via which you can confirm your registration and set your password.

After you have registered, select the Aurora Exchange Programme application form, fill in all the fields (don’t forget to mark each individual page as fully completed) and submit the form. After submission, a PDF document containing your application details will be generated.

You need to upload the following documents via the application form (documents in German or in English):

  • passport photo (does not need to be biometric)
  • proof of proficiency in the language(s) used for teaching (e.g. school-leaving certificate or official language certificate; please note the language requirements of the individual universities)
  • an up-to-date transcript (for students in their first subject-related semester: higher education entrance qualification certificate; for students in their first master’s semester: bachelor’s certificate and transcript; if you do not have an up-to-date transcript due to the current situation: the most recent transcript of records that you have available; if you do not have a transcript: certificate of your university entrance qualification or bachelor’s degree certificate)
  • a current enrolment confirmation (if you do not have a current enrolment certificate: a copy of your student ID card)
  • a letter of motivation (no longer than 1 page)
  • a CV
  • planned schedule of classes (please list the courses that you would like to attend at the partner university in free form. For this purpose, find information about the courses offered on your on using the webpages of the relevant university or universities.)

Selection criteria

Candidates will be selected based on the following criteria:

  • fulfilment of the formal application criteria
  • academic performance
  • motivation
  • language proficiency

Procedure

  1. You apply via the online application form by 31 January.
  2. When the application period is over, candidates are selected based on the selection criteria specified above.
  3. You are informed about the decision through the application portal.
  4. Once you have accepted your place, the International Office informs the partner university that you have been selected and asks them to provide you with further information.
  5. You fill out the application documents from the partner university. The final decision as to whether you will be admitted lies with the partner university.
  6. Inform us immediately when you receive the letter of admission from the partner university. We will then send you the documents required for funding, which you have to send back to us before the deadline. We will also inform you which further documents are required (e.g. learning agreement, confirmation of stay).

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Aurora Summer Schools

Apply to take part in a summer school with our partner universities in the Aurora European University Alliance! Together with students from all over Europe, you have the chance to learn whilst gaining international and intercultural experience. This short-term mobility period will be funded by Aurora to the amount of €70 per day (€50 for each additional day from the 15th day) and you will not pay any course fees at our partner universities.

Copenhagen Business School (CBS)

There are four funded places available in total. The courses at CBS take place in Copenhagen between 27 June and 13 July.
Examinations are taken in the form of home assignments alongside the course between 27 June and 14 July. CBS can arrange accommodation for you for the duration of the course.

Vrije Universiteit Amsterdam (VU)

There are two funded places available in total. The course at the VU takes place in Amsterdam between 16 July and 30 July.

You can find the application form here.
The deadline for applications is 5 February 2023.

Work placements with Erasmus

Which placements can be funded?

You can receive funding for placements

  • with a minimum duration of 60 days and a maximum duration of 360 days
  • in businesses in the private sector, organisations, public authorities and more
  • in schools of any EU country
  • that are relevant to your study contents

We fund both mandatory and voluntary work placements as well as paid and unpaid placements.

How can I find a suitable placement?

  • We recommend that you first consider where you want to go and what you want to learn. You can then send an unsolicited application to a suitable establishment.
  • We will support your placement search if needed.
  • The Career Service provides detailed information on applications abroad.

How much money will I receive?

Erasmus+ trainees receive a partial grant for every month amounting to between €480 and €600. The grant amount varies according to the different living costs in the host countries. The following table shows the current Erasmus+ grant amounts per month:

€600 for: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden

€540 for: Austria, Belgium, Cyprus, France, Greece, Italy, Malta, the Netherlands, Portugal, Spain

€480 for: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey

Moreover, an additional allowance is available for travelling sustainably. This is currently €50. You can also request additional travel days for travelling sustainably.

Students with children, students with a chronic illness or disability, students with a monthly income between €450 and €850 or first-generation students, can request an additional top-up to the amount of €250. Only one top-up will be granted even if several criteria apply. 

Who can receive an Erasmus+ grant?

Students and graduates of all UDE faculties, including EU citizens as well as third country citizens, can receive Erasmus+ grants.

To receive an Erasmus+ grant, you must be registered as a regular student in a University of Duisburg-Essen study programme that culminates in a higher education degree (up to and including doctoral studies).

You can be funded by Erasmus+ (study abroad periods and work placements) for up to 12 months within each cycle of study (bachelor’s, master’s, doctoral studies). This also applies to placements for teacher training students. Medical students can receive Erasmus+ support for up to 24 months.

Graduates may also be eligible for funding. However, graduates must apply for their Erasmus+ grant while they are still enrolled at UDE and their placement must end within 12 months after their graduation.

How do I request an Erasmus+ grant?

Your placement can start at any time.

The Erasmus+ grants can be awarded at short notice, there is no registration deadline. However, please register for the Erasmus+ grant before the start of the placement. You can currently attend our consultation hours or send us an email if you would like to register for Erasmus+ funding.

Contact and consultation hours: https://www.uni-due.org/international-office-en/

PROMOS

PROMOS is a grant programme offered by the DAAD, which is funded through means provided by the Federal Ministry of Education and Research (BMBF). For 2023, funds are available to the University of Duisburg-Essen to provide support for the mobility of students and doctoral candidates as part of the PROMOS programme. Doctoral candidates (with the exception of medical students) cannot receive grants for study periods or work placements according to the funding guidelines. 

An invitation to apply for remaining PROMOS funds is anticipated to be published in mid-February 2023.

The students who will receive grants will be selected by the PROMOS coordinator of the relevant faculty. Please find the online application form and further information here: https://unidue.moveon4.de/form/5852c6c284fb96d6196df2cd/deu (‘Bewerbung für PROMOS bzw. DUE-Mobil Stipendien’).

Students who were unable to finalise their PROMOS application in November need to apply once again. Applicants who have already submitted a complete application do not need to apply again. 

What can be funded through PROMOS?

  • Students’ study abroad periods in countries that do not participate in the Erasmus+ programme (1–6 months)
  • Students staying abroad in order to write their final theses (1–6 months)
  • Students’ work placements in countries that do not participate in the Erasmus+ programme (6 weeks to 6 months)
  • Students’ and doctoral candidates’ language courses (3 weeks to 6 months)
  • Students’ and doctoral candidates’ subject-related courses (5 days to 6 weeks)
  • Study trips in which at least five students and one member of the teaching staff participate (for a maximum of 12 days)

Please note that the faculties can put restrictions on the lines of funding. Thus, funding may not be available for certain stays abroad that are eligible according to the DAAD. Please consult the relevant contact person or the webpages of your faculty for information on the lines of funding available at the individual faculties (see the list of contacts in the faculties below).

Application requirements:

  • You must be registered as a regular student in a University of Duisburg-Essen study programme that culminates in a higher education degree (up to and including doctoral studies).
  • Students who do not hold German citizenship cannot receive funding for stays in their home country. The country in which a student/doctoral candidate has been predominantly residing over the past five years is considered their home country.
  • A good level of academic achievement.

How much financial support will be awarded?

A monthly grant amounting to between €350 and €550 (depending on the host country)

  • The amount you receive is exclusively based on the DAAD grant rates: partial grant for the stay abroad, partial mobility grant, lump sum for a stay and lump sum to pay for course fees (see the PROMOS grant rates https://static.daad.de/media/daad_de/pdfs_nicht_barrierefrei/infos-services-fuer-hochschulen/projektsteckbriefe/anl2_promos_f%C3%B6rders%C3%A4tze_2023.pdf). The grant rates themselves cannot be adjusted. However, it is possible to receive only individual benefits (e.g. partial grant for the stay abroad only or partial mobility grant only) or funding for only a part of your stay abroad (e.g. a study abroad period of four months and funding for two months).
  • Whether PROMOS or DUE-Mobil funding can be granted to students who already receive support for the same period abroad from other public funding sources must be assessed separately.
  • Tuition fees at the host university will not be covered.

What do the programmes offer for students with disabilities or chronic illnesses?

Students with a disability of at least 50 percent or with a chronic illness can request additional funds of up to a €10,000 for a period of up to six months if additional costs are incurred for their stay abroad and other relevant bodies do not provide financial support.

The following documents must be submitted:

  • a rejection of cost assumption from your health insurance or supplementary insurance provider
  • a copy of your disability card
  • in the case of individuals with a chronic illness: a doctor’s certificate describing the medical requirements
  • additional documents to explain the requirement and appropriateness of the higher expenditure

How can I apply?

Initially, fill out the online application form: https://unidue.moveon4.de/form/5852c6c284fb96d6196df2cd/deu.

To do so, register for the outgoings application portal using your email address (no UDE email addresses). You will receive an email containing a link via which you can confirm your registration and set your password. After you have registered, select the PROMOS or DUE-Mobil grant application form, fill in all the fields (don’t forget to mark each individual page as fully completed) and submit the form. After submission, a PDF document containing your application details will be generated. This document is for your records. In addition, it is mandatory to enclose the following documents (and upload them to the online form):

  • a CV
  • a motivation letter (the reasons why you want to study abroad and why you selected that country/university/language school, etc. and the preparations you have already made)
  • confirmation of admission to the host institution/approval of your project abroad
  • a transcript of records/university transcript (upload your most recent transcript here. If you do not have one, please upload your school-leaving certificate or bachelor’s degree certificate)
  • a current enrolment certificate (if this is not available, use a copy of your student ID card)
  • proof of language proficiency: proof that shows your language skill level such as a DAAD language certificate, a TOEFL certificate, a certificate from the Institute for Optional Studies (IOS) or your higher education entrance qualification certificate
  • receipts/confirmation of other funding if applicable

If you are planning to conduct a project for your final thesis that is neither in affiliation with a higher education institution nor with a business, please provide these additional documents:

  • a free-form written confirmation from your supervising professor, which states that your department supports your project without reservations
  • a detailed schedule that can be used to assess the stay afterwards

The faculties can request further documents. Therefore, please take note of the information on the faculty webpages.  

Contact and consultation hours: https://www.uni-due.org/international-office/

Study periods at partner universities around the world

Many students are tempted to go beyond Europe and out into the world: a semester or year abroad via one of UDE’s 140+ worldwide cooperation agreements offers you the opportunity to gain fascinating insights into student life in other countries and expand your personal, linguistic and social horizons in a unique way. The world awaits!

Where can I find an overview of global cooperations?

You’ve decided to do a semester abroad outside of Europe, but where exactly should you go?

UDE has a wide range of cooperation agreements with partner universities worldwide. Many cooperation agreements provide you with the opportunity to study for one or two semesters at a foreign university. Our agreements often also include a (partial) waiver of tuition fees at the partner university.

You can find a list of our global university cooperations sorted by subject and country in our search portal: https://unidue.moveon4.de/publisher/1/deu.

How and where do I apply for a study place at a foreign university?

You can find information on existing discipline-specific cooperation agreements in the list of international university cooperations and can take a look at our international partner universities’ websites to find information on subjects and courses. 

https://unidue.moveon4.de/publisher/1/deu

Then you can contact the named cooperation representative and find out more details on the universities and ways to apply.

Which documents do I have to submit?

The documents that you have to submit with your application differ from faculty to faculty. Therefore, please take note of the information on the faculty webpages.

In general, you can expect to have to submit the following documents with your application:

  • a CV
  • a motivation letter (the reasons why you want to study abroad and why you selected that country/university)
  • your transcript of records (a complete list of your university achievements to date)
  • proof of language proficiency: proof that shows your language skill level such as a DAAD language certificate, a TOEFL certificate, a certificate from the Institute for Optional Studies (IOS) or your higher education entrance qualification certificate. (At UDE, DAAD language test certificates are issued by the IOS.
  • a current enrolment certificate

How do I finance a study period abroad?

With UDE’s PROMOS or DUE-Mobil grant programmes, students can receive funding for a stay of between one and six months at a foreign university (countries that participate in Erasmus+ are excluded). Applications for this programme are submitted within UDE and students receive a travel cost allowance of between €125 and €2,000 (depending on the destination) as well as a monthly grant of between €350 and €550 (depending on the destination).

You can find more information and details on the application process on the programme webpage.

You can find information on further financing options:

  • BAföG grants for stays abroad
  • DAAD grants
  • Educational loans & education funds
  • Fulbright grants

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Free movers

As a rule, all students can apply for a place at a foreign university and go abroad for one semester or even for a full study programme as a free mover (also known as a visiting student, guest student or degree-seeking student).

This option is particularly suitable if you want to study at a non-partner university or you want to do an entire master’s programme abroad. 

Find a university

Your first step should be working out what your expectations are. Which country are you planning to go to? Would you prefer to study in a big city or in a more rural environment? Should it be a big university or a smaller, more familiar school? What courses would you like to take abroad?

After that, it’s all about finding the right university. Take a look at the websites of different universities and gather information about the university, the courses offered, tuition fees and the application process. Please note that not all universities accept free movers. You might find it helpful to use the services of an agency that arranges study placements abroad. The services of these agencies are usually free, but you have to pay tuition fees at the foreign university. Please find links to some agencies below (in German):

Worldwide

Australia/New Zealand

Asia

  • GOstralia!-GOzealand!

Consultation and credit recognition

If you have any questions about organising and financing a stay abroad, you can always contact the team at the International Office. Please note that the faculties are responsible for transferring credits gained abroad. You should therefore contact the relevant study abroad coordinator and/or your subject adviser at an early stage and discuss your plans. Before your stay abroad, it is essential that you have established which of the credits you complete abroad can be recognised for your course of study at UDE and that you have this put into writing by means of a Learning Agreement.

Finding suitable financing

You should gather information at an early stage about the options for financing your study abroad period. Depending on the country or city, you should expect a higher cost of living than in Germany. In addition to that, there may be (high) tuition fees depending on the host university – particularly in English-speaking countries – and of course travel expenses.

There is a range of funding options for a stay abroad. Did you know, for example, that tuition fees up to €5,600 can be financed for a maximum of one year through BAföG grants for studying abroad? You can also apply for funding via the internal university programmes PROMOS and DUE-Mobil, for instance, or take a look at the funding options offered by the German Academic Exchange Service (DAAD).

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Mobilities for (teaching) staff (Erasmus)

Please find information on funding and participating countries below. This information applies to both technical and administration staff and teaching staff.

Staff mobility

Objectives of staff mobility with Erasmus+

  • Exchanging ideas and experience on work-related topics and new perspectives
  • Consolidating one’s own competencies
  • Expanding and reinforcing networks
  • Promoting collaboration between the University and businesses

Which types of mobility can be funded?

  • International staff weeks
  • Job shadowing
  • Participation in workshops and seminars
  • Participation in language courses (upon consultation) with a duration of at least two and a maximum of 60 days
  • The individual’s mobility agenda must indicate that activities relating to the mobility have taken place on the days for which funding is to be received.

Who can receive funding?

The programme is open to all UDE staff, in particular those from general administration and technical service units:

  • library
  • faculties
  • financial matters
  • International Office
  • public relations
  • student consultation services
  • technology and transfer
  • further education

Procedure for staff mobilities with Erasmus+

Please inform us about your staff mobility plans as early as possible.

It is mandatory to submit the following documents before and after your trip:

Before travelling:

  • official invitation from the host university (e.g. by email)
  • signed work-related travel request form (original)
  • two copies of the grant agreement (original)
  • mobility agreement (e.g. by email)

After the trip:

  • confirmation from the host university (e.g. by email)
  • online report (you will automatically be requested by email to submit a report)

We will send you further information as soon as you have registered with us.

PLEASE NOTE: You will need a Portable Document A1 before starting your trip (see below).

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Teaching staff mobility

Objectives of teaching staff mobility with Erasmus+

An Erasmus+ guest lectureship is intended to provide teaching staff the opportunity to gain new stimuli for their own work through the exchange with international students and teaching staff at other universities. Furthermore, these international contacts provide a basis for long-term international cooperation with other universities.

Which guest lectureships can be funded through Erasmus+?

Guest lectureships

  • at one of UDE’s partner universities with which an inter-institutional agreement (Erasmus+ agreement) is in place that also covers visits for teaching purposes
  • link to partner universities: https://unidue.moveon4.de/publisher/1/deu
  • with a duration between two and 60 days and at least eight hours of teaching per week or per visit.

Procedure for a guest lectureship with Erasmus+

An inter-institutional agreement (Erasmus+ agreement) with the partner university that also includes stipulations regarding the planned visit for teaching purposes is a prerequisite for participating in the guest lectureship scheme. Please note that you will have to submit the following documents before and after your trip:

Before travelling:

  • grant agreement (original)
  • an official invitation from the host university (by email)
  • travel request (original)
  • mobility agreement (by email)

After the trip:

  • confirmation from the host university (by email)
  • online report (you will automatically be requested by email to submit a report)

A mobility for teaching purposes must include at least eight hours of classes distributed over at least two days.

We will send you further information as soon as you have registered with us.

PLEASE NOTE: You will need a Portable Document A1 before starting your trip (see below).

Who can receive funding?

Teaching staff who have a contractual relationship with the University

  • contracted teaching staff with a works contract
  • retired professors and non-professorial teaching staff
  • non-professorial teaching staff
  • employees of businesses (incoming)

Virtual stays for guest lecturers during the coronavirus crisis

During the coronavirus crisis, it is also possible to conduct a guest lectureship online from your home country. This gives UDE’s teaching staff the opportunity to continue to operate internationally and establish and maintain contacts. We would be pleased if you are interested in virtual guest lectureships and will support you during your virtual guest lectureship.

Contact and consultation hours: https://www.uni-due.org/international-office-en/

Where can technical and administration staff and teaching staff carry out Erasmus+ mobilities?

The Erasmus+ programme is available to its full extent in the 34 Erasmus+ programme countries. These include all countries of the European Union: Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden. Outside the EU, the following countries are also programme countries: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey and the United Kingdom.

Staff mobilities can take place at all universities or even at other institutions; an agreement between the relevant universities or institutions and UDE is not necessary for this purpose.

Specific information:

  • United Kingdom: as things stand now, Erasmus+ for the UK funding will continue to be available after Brexit until 31 May 2023.

Funding for technical and administration staff and teaching staff

Funding consists of an allowance to cover costs during the stay and a lump sum for travel costs. The allowance for the stay is calculated on the basis of daily rates. The individual’s mobility agenda must indicate that activities relating to the mobility have taken place on the days for which funding is to be received.  

The funding rates are separated into three groups by the destination country.

Group 1: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom

Group 2: Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, the Netherlands, Portugal, Spain

Group 3: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey

Costs per day per participant up until the 14th day of the mobility (excluding travel days)

Group 1 – €180

Group 2 – €160

Group 3 – €140

Costs per day per participant from the 15th day of the mobility (excluding travel days)

Group 1 – €126

Group 2 – €112

Group 3 – €98

In addition to the daily rates, lump sums for travel costs are paid based on the actual distance between the starting location and the destination of the mobility, which can be calculated in a standardised way using the EU’s distance calculator. Lump sums for travel costs are paid based on the distance of a single journey. 

Amount per participant (= return journey)

10–99 km – €20

100–499 km – €180

500–1,999 km – €275

2,000–2,999 km – €360

3,000–3,999 km – €530

4,000–7,999 km – €820

8,000 km and over – €1,500

Participation or registration fees that may be incurred are not separately reimbursed and must be covered from the total lump sum provided as funding.

An advance payment amounting to 70% of the funding amount can be made before the start of the mobility if all documents are submitted to us before the start of the mobility. You will receive the second instalment that amounts to 30% after the completion of the mobility, once all required documents have been submitted.

What is Portable Document A1?

Social security law stipulates that employees be insured in the country where they perform their work. In order to maintain your insurance coverage while you are abroad for work purposes, you need to have a work-related travel form (Portable Document A1). You can request this from the Travel Expenses team member responsible for you.

Contact and consultation hours: https://www.uni-due.org/international-office-en/